Privacy Policy

At Kansas City AI Pro ("we," "us," or "our"), we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at kcaipro.com and use our services.

By using our website and services, you consent to the data practices described in this Privacy Policy. If you do not agree with our policies and practices, please do not use our services.

1. Information We Collect

Personal Information You Provide

We may collect personal information that you voluntarily provide to us when you:

• Fill out contact forms on our website
• Complete our AI Readiness Assessment
• Subscribe to our newsletters or communications
• Request information about our services
• Engage with our chatbot or customer support

This information may include:

• Name and contact information (email address, phone number)
• Company name and job title
• Business information and industry details
• Assessment responses and survey answers
• Any other information you choose to provide

Automatically Collected Information

When you visit our website, we automatically collect certain information about your device and browsing activity, including:

• IP address and location data
• Browser type and version
• Device information (type, operating system)
• Pages visited and time spent on pages
• Referring website addresses
• Date and time of visits

Cookies and Tracking Technologies

We use cookies, web beacons, and similar tracking technologies to enhance your experience on our website. Cookies are small data files stored on your device that help us:

• Remember your preferences and settings
• Understand how you use our website
• Improve website functionality and performance
• Provide personalized content and recommendations

You can control cookie settings through your browser preferences. However, disabling cookies may limit your ability to use certain features of our website.

2. How We Use Your Information

We use the information we collect for various purposes, including:

Service Delivery

• Responding to your inquiries and providing customer support
• Processing your AI Readiness Assessment and generating personalized reports
• Delivering our AI consulting and implementation services
• Communicating with you about our services and your projects

Communication

• Sending you updates, newsletters, and marketing communications (with your consent)
• Notifying you about changes to our services or policies
• Providing relevant information about AI trends and opportunities

Service Improvement

• Analyzing website usage to improve user experience
• Conducting research and development for new features
• Understanding customer needs and preferences
• Optimizing our AI assessment tools and recommendations

Legal and Security

• Complying with legal obligations and regulations
• Protecting against fraud, abuse, and security threats
• Enforcing our terms of service and policies
• Resolving disputes and troubleshooting issues

3. How We Share Your Information

We respect your privacy and do not sell your personal information to third parties. We may share your information only in the following circumstances:

Service Providers

We work with trusted third-party service providers who assist us in operating our website and delivering our services, including:

• Google Services: For analytics, cloud storage, and AI tools (Google Analytics, Google Cloud, Gemini AI)
• Email Service Providers: For sending communications and assessment reports
• Hosting Providers: For website hosting and infrastructure
• Payment Processors: For processing payments securely

These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

Legal Requirements

We may disclose your information if required by law or in response to valid legal requests, such as:

• Court orders or subpoenas
• Government investigations
• Compliance with applicable laws and regulations
• Protection of our rights, property, or safety

Business Transfers

In the event of a merger, acquisition, or sale of our business assets, your information may be transferred to the acquiring entity. We will notify you of any such change and how it affects your information.

With Your Consent

We may share your information with third parties when you explicitly consent to such sharing.

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Secure server infrastructure and regular security audits
• Access controls and authentication mechanisms
• Employee training on data protection and privacy
• Regular monitoring for security vulnerabilities

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

5. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

Access and Correction

You have the right to access the personal information we hold about you and request corrections if it is inaccurate or incomplete.

Deletion

You may request that we delete your personal information, subject to certain legal exceptions (e.g., information we must retain for legal or business purposes).

Opt-Out

You can opt out of receiving marketing communications from us at any time by:

• Clicking the "unsubscribe" link in our emails
• Contacting us directly at team@kansascityaipro.com

Please note that even if you opt out of marketing communications, we may still send you service-related messages.

Data Portability

You have the right to request a copy of your personal information in a structured, commonly used format.

Restriction of Processing

You may request that we restrict the processing of your personal information in certain circumstances.

To exercise any of these rights, please contact us at team@kansascityaipro.com. We will respond to your request within a reasonable timeframe as required by applicable law.

6. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Factors we consider in determining retention periods include:

• The nature of our relationship with you
• Legal and regulatory requirements
• Business and operational needs
• Your preferences and consent

When we no longer need your information, we will securely delete or anonymize it.

7. Third-Party Links

Our website may contain links to third-party websites, services, or resources that are not operated by us. This Privacy Policy does not apply to those third-party sites. We encourage you to review the privacy policies of any third-party sites you visit.

We are not responsible for the privacy practices or content of third-party websites.

8. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately, and we will take steps to delete such information.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those in your country.

When we transfer your information internationally, we implement appropriate safeguards to ensure your information receives an adequate level of protection, in accordance with applicable data protection laws.

10. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to know what personal information we collect, use, and disclose
• Right to delete personal information we have collected
• Right to opt out of the sale of personal information (note: we do not sell personal information)
• Right to non-discrimination for exercising your CCPA rights

To exercise your CCPA rights, please contact us at team@kansascityaipro.com.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. When we make changes, we will:

• Update the "Effective Date" at the top of this policy
• Post the revised policy on our website
• Notify you of significant changes via email or prominent notice on our website (when appropriate)

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Kansas City AI Pro
Email: team@kansascityaipro.com
Location: Kansas City, MO

We will respond to your inquiry as promptly as possible and work with you to resolve any privacy concerns.